Job Descriptions

Typical responsibilities of an event manager are:

recruiting and managing employees working on events – these might work on a short-term basis during busy periods or be full-time members of staff
carrying out administrative duties such as booking hotels for those working on events and producing spreadsheets (eg on the numbers of attendees expected)
setting clear objectives and targets for events, alongside plans for how to meet these
helping to promote events and liaising with clients
gathering feedback and data after an event (eg on attendance or sign-ups to your employer’s website) and using it to inform decisions/future plans
coming up with new and innovative ideas – both for events and event promotion
working within a budget for events and managing spending accordingly
problem solving and hosting during an event.

Typical responsibilities of an Events Planner:

Typical job description of a Florist:

Typical job description of an Events Caterer:

Meeting with clients to discuss specifications and guest dietary requirements and plan event menus.
Obtaining contracts and adhering to specified terms.
Sourcing ingredients for planned menus ahead of time.
Preparing and serving food at events.
Sourcing and transporting servers to and from events.
Transporting food and equipment to and from events.
Ensuring food remains fresh and is served at the correct temperature through mobile cooking stations.
Inspecting and assisting with event planning and set up, as well as assisting with any issues that arise during the event and helping with clean up.
Handling managerial aspects of the business, such as contracts and invoices.
Observing and enforcing food safety regulations.

Typical job description for an Events Promoter:

Familiarizing yourself with the relevant details of each event, including scheduling and pricing.
Establishing a network of connections on which you can draw, as needed.
Using existing and novel informative tools to disseminate event-related details.
Harnessing social media and in-person contact to spread awareness about events.
Answering event-related queries posed by existing and prospective customers.
Encouraging attendance at events by using appropriate sales and negotiation techniques.
Persuading existing clients to upgrade or purchase additional features.
Tracking your progress and reporting to your line manager, as requested.

Typical job description of an Events Corporate Planner:

Providing support to executives by creating proposals for business events that meet their needs
Coordinating with the venue manager to select an appropriate site for the event
Overseeing the development of a budget for the event, including all costs associated with venue rental, entertainment, catering, and other event elements
Developing marketing materials such as brochures, fliers, invitations, postcards, posters, ads in local newspapers, etc.
Arranging travel plans for speakers or performers who will be attending the event
Coordinating with catering staff, including selecting menu items and crafting a custom food and beverage plan
Planning the event’s agenda, including time slots for each event activity and speaker, with breaks scheduled between events
Managing the event staff to ensure that everything goes smoothly during the event
Managing all aspects of the event planning process and coordinating with other departments to ensure that all details are taken care of

D'arcol Events Institute